Traditional retail systems are not built to handle the specialized workflows and equipment found in fuel and convenience retail environments. Managing forecourt hardware, fuel transactions, and wet stock data alongside in-store POS activity can be complex and error-prone without the right tools.
The QBCS Xstore for Fuel & Convenience Extension bridges this gap by extending Oracle Xstore’s capabilities to seamlessly integrate with forecourt controllers, pumps, tank gauges, and other station hardware—offering retailers real-time control, visibility, and reporting across the entire forecourt and store operations.
Key Challenges Addressed
Unlike ordinary retail environments, a petrol station requires additional business logic and hardware control, including:
- Real-time authorization and transaction handling for fuel dispensing
- Support for both self-service and attended service modes
- Prepayment handling, post-payment reconciliation, and theft prevention
- Integration with tank gauge systems and manifolded tank configurations
- Accurate wet stock management and wastage control
These challenges require a system that can coordinate between forecourt hardware (tanks, pumps, terminals) and corporate-level POS software with high stability, flexibility, and compliance.
Extension Features
The QBCS Xstore extension introduces a full suite of functionality tailored for the fuel & convenience environment, including:
- Forecourt Equipment Monitoring: Dedicated Xstore screens for viewing underground tank levels, pump statuses, and car wash availability, all in real time.
- Fueling Point Control: Graphical representations of each pump, allowing attendants to start, stop, authorize, or block pumps directly from the POS register.
- Secure Transaction Handling: All actions are logged with attendant information to track productivity and eliminate unauthorized sales.
- Emergency Controls: Built-in safety features to immediately halt all pumps in case of emergency situations (e.g., fire or spill).
- Operational Flexibility: Supports blended fuels, calibration operations, and instant price updates.
- Comprehensive Reporting: Includes detailed reports for sales, inventory, delivery, and staff productivity, ensuring compliance with both corporate and regulatory standards.
How Our Extension Works
In our Xstore extension, we have implemented new screens for checking the levels & statuses of the underground tanks, fuel pumps and car washes. Since fueling points are the most used devices on a forecourt, we have built new views for the Xstore registers with respective graphics for each fueling point, with full, real-time control. All the actions performed on the screens are administrated for two reasons: to track the sales staff productivity and to avoid any chances for theft amongst the staff (no transaction can be performed without registering the transaction with the attendant information).
The transaction can be pulled to the sales screen after they are finished. The solution also supports blended fuels, calibration, and price changes. Moreover, we have prepared new screens for emergency situations as well: from each screen all pumps can be stopped immediately, for example in the event of a fire.
We have also implemented the most important reports such as sales, inventory, delivery & productivity reports. The basic idea is to record all mandatory information, with significantly more details into the database, so the retailer can decide what reports they will use based on regulatory, compliance and corporate needs.
Technical Overview
The extension connects forecourt controllers with Xstore POS registers to provide a stable and unified platform for fuel station operations. It enables smooth data flow between on-site hardware and enterprise systems with high availability and upgrade flexibility.
How to Order
The QBCS Xstore for Fuel & Convenience Extension is available for both on-premise and cloud-based (SaaS) installations.
To receive a quote tailored to your Xstore version and deployment preference, please get in touch with us through our website. Our team will reach out promptly with pricing and configuration options that best fit your operational needs.